HR & Right to Work resources
Free guides, tools and templates for UK employers — no sign-up, no email required. Built by the team behind MadyHR.ai.
Changing on 1 October 2026
Right to Work checks stop being only about employees
From 1 October 2026 the Right to Work Scheme extends to people working under a worker's contract, individual sub-contractors, and online matching services. If you use casual staff, sub-contract to named individuals, or run a platform that matches people to customers, it probably reaches you. It is not retrospective, and there is a statutory test you can apply yourself.
Guides
What the rules actually require, with the gov.uk source cited and draft guidance flagged as draft.
6 guides →
Tools
Small calculators and checkers that run in your browser. Nothing sent anywhere, no email asked for.
14 tools →
Templates
Job descriptions, three offer letters and two printable checklists. Download, edit, use — nothing gated.
7 templates →
Guides
All guides →Right to Work checks from 1 October 2026: what changes for small employers
The Scheme stops being only about employees. Who the three new categories cover, the statutory test, what is not retrospective, and what is still draft.
Read guide
Sponsor reporting duties: what to report and the 10-working-day clock
The worker changes that must reach UKVI within 10 working days, the company changes that get 20, what UKVI can do about a late report, and how a working day is counted.
Read guide
Sponsor licence audit preparation: the 2026 compliance visit checklist
What a Home Office compliance officer checks, the records to hand over, the reporting deadlines and the 2026 SMS changes, with a free sponsor licence audit test.
Read guide
Right to Work checks: what UK employers are legally required to do
The three accepted check types, List A vs List B, statutory excuse, and what happens if you get it wrong.
Read guide
Follow-up Right to Work checks: when they're needed and how to track them
Which employees need rechecking, when to do it, and how to catch an expiry before it becomes a problem.
Read guide
Statutory holiday entitlement in the UK: how it's calculated
The 5.6-week formula for regular workers, the 12.07% method for irregular hours, and worked examples.
Read guide
Tools
All tools →Does the October 2026 Right to Work change apply to my business?
Answer two questions about one arrangement — a casual, a sub-contractor, a chair renter, a platform gig — and see where it lands. Says so when the answer is genuinely arguable.
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Skilled Worker visa job and salary checker
Type an occupation code or job title: whether it can be sponsored, the minimum salary on every route for your hours, and whether a partner and children can apply.
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ILR and Citizenship Timeline Calculator
GOV.UK settlement and citizenship time rules.
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Skilled Worker ILR Salary Calculator
The salary figures GOV.UK publishes for Skilled Worker settlement (ILR) for an occupation code: the general figure and the going rate, each linked to its source.
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Sponsor reporting deadline calculator
Does a change to a sponsored worker or your organisation need reporting to UKVI, when does the clock start, and what is the deadline in working days? From the Home Office sponsor guidance.
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Sponsor licence cost calculator
What sponsoring a Skilled Worker costs your company and the worker: licence, certificate, Skills Charge, visa fees and health surcharge, each linked to its GOV.UK row.
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Holiday entitlement calculator
Statutory holiday for full-time, part-time, hourly and irregular-hours staff, starters and leavers, with a dated statement to print.
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Take-home salary calculator
Pay after Income Tax, National Insurance, pension and student loan for 2026/27, including Scotland and Wales, with every rule linked to GOV.UK.
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Employer cost calculator
What an employee costs on top of their salary in 2026/27: employer National Insurance, including the under-21, apprentice and veteran rates, and employer pension.
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Redundancy pay calculator
Statutory redundancy pay from age, continuous service and weekly pay, with the 2026/27 limits for Great Britain and Northern Ireland.
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Notice pay calculator
The statutory and contractual notice period, estimated gross notice pay and pay in lieu of notice, for employers and employees.
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Sick pay calculator
Statutory Sick Pay under the 2026/27 rules: paid from the first full day of sickness, worked out week by week from your working days.
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Minimum wage checker
Check hourly or salaried pay against the National Minimum Wage and National Living Wage for any pay period since April 2023, with apprentices, tips and accommodation.
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Free risk assessment template
Write down your workplace risk assessment following HSE's steps: hazards, who might be harmed, controls and actions, for England, Scotland, Wales and Northern Ireland. PDF and Word download.
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Templates
All templates →- Job Description TemplateA structured starting point — role summary, responsibilities, person specification and equal-opportunities wording — with notes on the phrasing that creates discrimination risk.
- Job Description — worked exampleThe same template filled in for a real-style role, including how to advertise Skilled Worker sponsorship correctly.
- Offer Letter — standardFor a straightforward permanent hire. Principal terms, conditions of offer including the right to work check, and an acceptance block.
- Offer Letter — sponsored workerFor a hire who needs sponsorship under the Skilled Worker route. Adds the immigration conditions, the Certificate of Sponsorship, and which fees a sponsor must pay.
- Offer Letter — hourly or casualFor hourly-paid and shift work. Covers National Minimum Wage, variable hours, breaks, 12.07% holiday accrual and tips.
- Right to Work Check ChecklistEvery step of a compliant check — online share code, manual and IDVT — plus recording, retention, a plain-English glossary and what changes on 1 October 2026.
- New Starter ChecklistOffer to settled employee, split into before day one, day one, first week and first month, with the legal requirements marked and the 2026 changes summarised.
Want Right to Work and holiday tracking handled for you?
MadyHR.ai turns these checklists into automatic 90/60/30-day reminders and real accrual-based balances — no spreadsheets required.