Sponsor compliance
Your sponsor duties, with dates on them.
Right to Work evidence, visa and document expiries, and the 10-working-day reporting clock — tracked so an audit finds records, not gaps.
What the Home Office expects
Four ongoing duties, not a one-off application.
Right to Work evidence
Evidence sits on each worker's record with expiry tracked, and follow-up checks scheduled for time-limited permission. eVisa share-code checks, not expired BRP cards.
Keep for sponsorship + 1 yearReporting duties
Log a change that must go through the SMS and MadyHR.ai counts the 10 working days from the day it happened, shows what is still to report, and keeps your record of reporting it — not something you remember three weeks late.
10 working daysRecord-keeping
Contracts, salary history, attendance and immigration documents in one company-scoped store, ready to produce if UKVI asks.
Appendix D readyAudit trail
Every change to Right to Work status, salary or permissions is written to an append-only log — the evidence a compliance officer actually needs during a visit.
Unannounced visitsOne of the four has a deadline attached — what must be reported within 10 working days, and what happens if it is late. Wondering where those records live and who can read them? How MadyHR.ai keeps them safe.
A week in MadyHR
From first reminder to a closed record.
Day −90
First reminder
MadyHR.ai flags the upcoming expiry and drafts a reminder.
Day −60
Second reminder
A second reminder is reviewed and sent in one click.
Day −30
Final reminder + follow-up check due
The last reminder goes out; a follow-up Right to Work check is scheduled.
Day 0
Expiry
If nothing changed, the worker's status moves to Attention — visible on the queue before it becomes a problem.
Right to Work checks, done correctly
Three steps, every time.
From 1 October 2026 these checks reach beyond employees to worker's contracts, individual sub-contractors and online matching services — what changes for small employers and a free checker for whether it applies to you.
Check on gov.uk
Use the Home Office's own online service or an eVisa share code — MadyHR.ai links straight to it.
Record the outcome
Check type, date, outcome and expiry go on the worker's record in the same place you did the check.
Keep the evidence
The evidence file sits with the check — the statutory excuse, ready to produce.
What an inspection sees
An evidence pack, not a scramble.
Everything below is already on the record and can be produced on the day: each Right to Work check prints as a dated evidence sheet, and so does the full employee record. A one-click export of the whole pack is not built yet.
- Employee record (identity, role, start date)
- Right to Work check history, with evidence files
- Documents on file (contracts, ID, visas)
- Change-of-circumstances log
- Audit events (who changed what, and when)
Compliance questions
Does MadyHR.ai submit reports to the SMS for me?+−
No — reporting must be done by your Level 1 User through the Sponsor Management System. You log the change in MadyHR.ai; it counts the 10 working days from the day the change happened, shows what is still to report, and keeps your record that you reported it.
Is this legal advice?+−
No. MadyHR.ai keeps your records in order and flags what needs attention. It isn't a substitute for an immigration adviser or employment solicitor.
What counts as evidence of a Right to Work check?+−
A copy of what you checked (an eVisa share-code result or the relevant document), the date you checked it, and who checked it — MadyHR.ai keeps all three together on the record.
Sponsor reporting duties in full · Sponsor licence audit checklist · Read the free compliance guides