Templates
7 documents you can download, edit and use. Nothing is gated — no sign-up, no email capture, no watermark.
Written for employers in England, Wales and Scotland and correct as at September 2026. They are general templates, not legal advice — adapt them to your company and take advice where a role raises specific questions.
Hiring
Job Description Template
A structured starting point — role summary, responsibilities, person specification and equal-opportunities wording — with notes on the phrasing that creates discrimination risk.
Download Word — Job Description TemplateJob Description — worked example
The same template filled in for a real-style role, including how to advertise Skilled Worker sponsorship correctly.
Download Word — Job Description — worked exampleOffers
Offer Letter — standard
For a straightforward permanent hire. Principal terms, conditions of offer including the right to work check, and an acceptance block.
Download Word — Offer Letter — standardOffer Letter — sponsored worker
For a hire who needs sponsorship under the Skilled Worker route. Adds the immigration conditions, the Certificate of Sponsorship, and which fees a sponsor must pay.
Download Word — Offer Letter — sponsored workerOffer Letter — hourly or casual
For hourly-paid and shift work. Covers National Minimum Wage, variable hours, breaks, 12.07% holiday accrual and tips.
Download Word — Offer Letter — hourly or casualOnboarding
Right to Work Check Checklist
Every step of a compliant check — online share code, manual and IDVT — plus recording, retention, a plain-English glossary and what changes on 1 October 2026.
Download PDF — Right to Work Check ChecklistNew Starter Checklist
Offer to settled employee, split into before day one, day one, first week and first month, with the legal requirements marked and the 2026 changes summarised.
Download PDF — New Starter ChecklistWhich offer letter?
The three differ in ways that matter. The sponsored-worker letter carries the immigration conditions and the rule that the sponsor — not the worker — must pay the Certificate of Sponsorship fee and the Immigration Skills Charge. The hourly and casual letter carries National Minimum Wage, variable hours, breaks and the 12.07% holiday accrual method. Sending a permanent-hire letter to either of those people leaves the terms they actually need unsaid.
A note on the Right to Work checklist
It covers all three routes — the Home Office online share-code check, a manual document check, and an IDVT check through a certified provider — because the person's status decides which one applies and you cannot choose for convenience. Anyone whose status is digital must be checked online. Both are explained in the guide to Right to Work checks, and from 1 October 2026 the range of people you need to check for widens — see what changes in October 2026.
Want Right to Work and holiday tracking handled for you?
MadyHR.ai turns these checklists into automatic 90/60/30-day reminders and real accrual-based balances — no spreadsheets required.