Simple HR software for small US businesses.
Employee records, schedules, timesheets, time off, documents and Form I-9 tracking in one place, and every employee gets their own login. One price for the whole company: $99 a year ($8.25 a month).
- No credit card to explore
- No demo to book
- No sales call
- $99 a year ($8.25 a month), not per employeeOne price for the whole company, on the page.
- No demo, no sales callSign up and look around before you pay.
- Stored in US data centersYour company's records and files, separately from our UK edition.
- Form I-9 and state rules built inDeadlines counted for you, with rules for six states.
AI does the work.
You keep the money.
- Demo calls
- Sales team
- Call center
None of that exists here, so none of it is in your price.
How we keep it at $99/yr ($8.25/mo)WHAT YOU DON’T PAY FOR
- Sales team
- $0
- Demo calls
- $0
- Call center
- $0
- Sales commission
- $0
- You pay
- $99/yr ($8.25/mo)
Built by AI. Run by AI. Priced for humans.
Everything in one place
The HR a small US team uses, built for hours, pay periods, workweeks, work states and federal forms. Every feature is in the $99/yr ($8.25/mo) plan: no add-ons and no tiers.
Employee records
One profile per person: job, pay and status history, contact details and their documents.
Learn more: Employee recordsSchedules
Plan the week. Each employee sees their upcoming shifts once you publish, with a warning before you schedule someone into overtime.
Learn more: SchedulesTime and attendance
Clock in and out from any browser, including a phone. Timesheets by pay period, overtime by workweek, approved by managers.
Learn more: Time and attendanceTime off in hours
Vacation, sick and other time off as policies that accrue each pay period or for hours worked, with approvals and the federal holiday calendar.
Learn more: Time off in hoursDocuments and policies
Keep contracts and your handbook in one place, and have employees sign your policies, with a record of who signed and when.
Learn more: Documents and policiesNew-hire packets
The offer letter signed in the app, the official W-4 and Form I-9, and your handbook to acknowledge, sent as one packet with a due date.
Learn more: New-hire packetsForm I-9 and compliance
An I-9 register with every deadline, reverification and retention date, your E-Verify case numbers on record, posters and a compliance score.
How it works: Form I-9 and complianceTraining and licenses
The training your company requires, by work state if you like, and license and certification expiry dates, with reminders.
Learn more: Training and licensesPayroll export
Approved hours, overtime and paid time off as a CSV each pay period, for your payroll provider or accountant.
Learn more: Payroll export
Every employee gets a login
Fewer “what’s my schedule?” texts. You invite your employees, and each one signs in from the browser on their phone or computer to find answers themselves. Every login is included.
- See their upcoming shifts
- Clock in and out, and see their timesheet
- Request time off and see their balances in hours
- Sign policies and finish their new-hire packet
- Open their pay stubs at your payroll provider
Rules follow the employee’s work state
Set each location’s state once. Required breaks, the minimum wage check, E-Verify, posters and final-pay rules follow it. Overtime follows the federal rule in all six supported states.
- Texas
- Florida
- Georgia
- North Carolina
- Ohio
- Tennessee
- Other states: federal rules
No demo. No calls. Three steps.
Create a free account
Your company name, state and email. Look around at your own pace.
Subscribe for $99 a year ($8.25 a month)
Pay by card. The same account unlocks, so there's nothing to set up twice.
Add your team
Add your employees and invite each one to their own login.
Kept simple on purpose
So you know exactly what you’re getting, here’s what MadyHR.ai doesn’t do:
- Run payroll
- Export approved hours and keep the payroll provider you use.
- Connect to other apps
- No integrations to set up, and nothing to break.
- Track location or faces
- No location tracking and no face or fingerprint clock-in.
- Phone support or demos
- Help is by email, at support@madyhr.ai.
Your US data is stored in US data centers
Stored in the United States
The app and database in Railway's US East region (Virginia); uploaded files in Cloudflare R2, Eastern North America.
Separate from the UK edition
The US edition runs on its own servers and database. A US account never moves to the UK one.
I-9 records for HR only
The I-9 register is for HR admins. Line managers see their team's schedules and time off, not pay or I-9s.
Card payments through Stripe
Your subscription is paid on Stripe's checkout. We never see your full card number.
The US Privacy Policy lists every service provider.
16 free HR tools for US employers
See all free tools- FREEState Minimum Wage Calculator
- FREEState Overtime Calculator
- FREEShift Differential Calculator
- FREESalary Calculator
- FREEHourly to Salary Calculator
- FREESalary to Hourly Calculator
- FREERaise Calculator
- FREEBonus Calculator
- FREECommission Calculator
- FREEWork Hours Calculator
- FREEPTO Accrual Calculator
- FREEAbsence Rate Calculator
- FREEEmployee Cost Calculator
- FREECost of Hiring Calculator
- FREEEmployee Turnover Cost Calculator
- FREEE-Verify Checker by State
And free HR templates: offer letters, checklists and forms, ready to use. Know someone looking for work? Our sister site MadyJobSearch.com helps job seekers search, for free.
Questions, answered
How can it be $99 a year ($8.25 a month)?
There is no sales team, no demo calls, no call center and no commission to pay for, and every company is on the same plan. You sign up and set up yourself, and email support is there when you need it.
Is it $99 per employee?
No. $99 a year ($8.25 a month) covers your whole company, however many employees you have. It's one flat price, not per employee.
Can I talk to a real person?
Yes, by email at support@madyhr.ai, and our team will reply. We don't do phone support or demo calls; that's part of how the price stays low.
Can I look around before I pay?
Yes. Create a free account with your company name and email and look around. Adding employees unlocks when you subscribe, on the same account, so there's nothing to set up again.
Does MadyHR run payroll?
No. Keep the payroll provider you use today. Each pay period MadyHR gives you a CSV of approved hours, overtime and paid time off to take into your payroll.
Is the I-9 feature an electronic I-9 system?
MadyHR keeps an I-9 register: it works out the Section 1 and Section 2 deadlines, reverification and the retention date, stores the completed official form, and reminds you before each date. No federal agency approves or certifies I-9 software, and we don't claim otherwise.
What if my state isn't supported yet?
You get every feature, with the federal rules applied. State rules are built in for Texas, Florida, Georgia, North Carolina, Ohio and Tennessee. Elsewhere, check your own state's rules for minimum wage, breaks and final pay.
Can I get my money back?
Yes. Cancel within 14 days of a payment, including a renewal, and that payment is refunded in full, automatically. After that you can cancel any time and keep access to the end of the year you've paid for.
Where is my data stored?
In the United States, separately from the UK edition: the app and its database in Railway's US East region (Virginia), and uploaded files in Cloudflare R2, Eastern North America. The US Privacy Policy lists every service provider.
Will my price go up?
Never during a year you've paid for. A new price applies only from your next renewal, and we tell you at least 30 days before.