Delaware new hire reporting requirements

Rehired employees

Report recalled or rehired workers who were away for at least 60 consecutive days or laid off, furloughed, separated or on unpaid leave. Source: newhire-reporting.com↗ (opens in a new tab)

Multistate employers

Employers with staff in more than one state may register with HHS and report all new hires electronically to one state where they have employees, instead of each state. Source: ssa.gov↗ (opens in a new tab)

Penalties

No state penalty amount is published. Federal law lets states fine up to $25 per unreported new hire, or $500 if employer and employee conspire. Source: ssa.gov↗ (opens in a new tab)

The law and where to check

The law: Federal law: 42 U.S.C. § 653a (state new hire directories) (opens in a new tab)

The agency: Delaware State Directory of New Hires (Delaware Health and Social Services, Division of Child Support Services) (opens in a new tab)

What federal law says

Federal law requires every employer to report each new hire to the state's new hire directory within 20 days, or sooner if the state sets a shorter deadline. States use the reports for child support. Source: Social Security Act § 453A↗ (opens in a new tab)

New hire reporting checklist for Delaware employers

A simple order of work, based on the rules above. It is not a legal checklist.

1. Collect the employee's Form W-4 details on day one.
2. Report to the state shown above before the deadline.
3. Include every required data field, including any state extras.
4. Report rehires and, where required, independent contractors.
5. Multistate employers: pick one state and register with HHS, or report to each state.
6. Keep a copy or confirmation of each report.

More Delaware employment law guides

• All Delaware employment laws
• Delaware final paycheck law
• Delaware paid sick leave law
• Delaware meal and rest break laws
• Delaware overtime law
• Delaware pay frequency law
• Delaware vacation and PTO payout law
• Delaware at-will exceptions

New hire reporting laws in other states

See every state on one page, or pick a state:

• Alabama
• Alaska
• Arizona
• Arkansas
• California
• Colorado
• Connecticut
• Delaware
• District of Columbia
• Florida
• Georgia
• Hawaii
• Idaho
• Illinois
• Indiana
• Iowa
• Kansas
• Kentucky
• Louisiana
• Maine
• Maryland
• Massachusetts
• Michigan
• Minnesota
• Mississippi
• Missouri
• Montana
• Nebraska
• Nevada
• New Hampshire
• New Jersey
• New Mexico
• New York
• North Carolina
• North Dakota
• Ohio
• Oklahoma
• Oregon
• Pennsylvania
• Rhode Island
• South Carolina
• South Dakota
• Tennessee
• Texas
• Utah
• Vermont
• Virginia
• Washington
• West Virginia
• Wisconsin
• Wyoming

Disclaimer: This guide provides general information based on publicly available official sources and is for information only. It is not legal, tax, payroll or employment-law advice and does not guarantee compliance with federal, state or local requirements. Rules can depend on your location, industry, contracts and other circumstances, and laws change. Always check the official source, the relevant government agency or a qualified professional before making a decision. MadyHR.ai accepts no responsibility for any action taken based on this page.

Last checked: October 19, 2026. Every rule and source link on this page was checked against the official government source on this date. Laws change, so always open the source link before you act.