Multistate employers
Employers with workers in more than one state may register with the federal New Hire program and report all new hires to a single state. Source: secure.in.gov↗ (opens in a new tab)
Rehired employees
Rehires must be reported within 20 days of the rehire date. Indiana's official materials do not say how long a worker must be gone before counting as a rehire. Source: in.gov↗ (opens in a new tab)
Penalties
Up to $25 for each employee not reported on time. Up to $500 if the employer and employee conspire not to report or to file a false or incomplete report. Source: in.gov↗ (opens in a new tab)
The law and where to check
The law: Ind. Code § 22-4-10-8 (opens in a new tab)
What federal law says
Federal law requires every employer to report each new hire to the state's new hire directory within 20 days, or sooner if the state sets a shorter deadline. States use the reports for child support. Source: Social Security Act § 453A↗ (opens in a new tab)
New hire reporting checklist for Indiana employers
A simple order of work, based on the rules above. It is not a legal checklist.
- Collect the employee's Form W-4 details on day one.
- Report to the state shown above before the deadline.
- Include every required data field, including any state extras.
- Report rehires and, where required, independent contractors.
- Multistate employers: pick one state and register with HHS, or report to each state.
- Keep a copy or confirmation of each report.
More Indiana employment law guides
- All Indiana employment laws
- Indiana final paycheck law
- Indiana paid sick leave law
- Indiana meal and rest break laws
- Indiana overtime law
- Indiana pay frequency law
- Indiana vacation and PTO payout law
- Indiana at-will exceptions
New hire reporting laws in other states
See every state on one page, or pick a state:
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
Sources
All official government sources, last checked October 19, 2026.
- https://www.in.gov/dwd/indiana-unemployment/employers/employer-guide/unemployer-insurance-employer-guide/new-hire-reporting
- https://secure.in.gov/dcs/child-support/files/Indiana_Employer_Handbook.pdf
- https://secure.in.gov/dcs/child-support/employer-information/new-hire-reporting
- https://www.ssa.gov/OP_Home/ssact/title04/0453A.htm
Disclaimer: This guide provides general information based on publicly available official sources and is for information only. It is not legal, tax, payroll or employment-law advice and does not guarantee compliance with federal, state or local requirements. Rules can depend on your location, industry, contracts and other circumstances, and laws change. Always check the official source, the relevant government agency or a qualified professional before making a decision. MadyHR.ai accepts no responsibility for any action taken based on this page.
Last checked: . Every rule and source link on this page was checked against the official government source on this date. Laws change, so always open the source link before you act.