Rehired employees
A former employee counts as a new hire if separated for at least 60 days in a row before returning. Source: hhs.nd.gov↗ (opens in a new tab)
Multistate employers
Employers reporting online or by file transfer may report all new hires to one state after notifying the federal Department of Health and Human Services. Source: hhs.nd.gov↗ (opens in a new tab)
Penalties
Written warning first; then $20 per failure to report, or $250 per failure if employer and employee agree not to report. Source: hhs.nd.gov↗ (opens in a new tab)
The law and where to check
The law: N.D.C.C. § 34-15-03 (opens in a new tab)
The agency: North Dakota Health and Human Services, Child Support (opens in a new tab)
What federal law says
Federal law requires every employer to report each new hire to the state's new hire directory within 20 days, or sooner if the state sets a shorter deadline. States use the reports for child support. Source: Social Security Act § 453A↗ (opens in a new tab)
New hire reporting checklist for North Dakota employers
A simple order of work, based on the rules above. It is not a legal checklist.
- Collect the employee's Form W-4 details on day one.
- Report to the state shown above before the deadline.
- Include every required data field, including any state extras.
- Report rehires and, where required, independent contractors.
- Multistate employers: pick one state and register with HHS, or report to each state.
- Keep a copy or confirmation of each report.
More North Dakota employment law guides
- All North Dakota employment laws
- North Dakota final paycheck law
- North Dakota paid sick leave law
- North Dakota meal and rest break laws
- North Dakota overtime law
- North Dakota pay frequency law
- North Dakota vacation and PTO payout law
- North Dakota at-will exceptions
New hire reporting laws in other states
See every state on one page, or pick a state:
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
Sources
All official government sources, last checked October 19, 2026.
Disclaimer: This guide provides general information based on publicly available official sources and is for information only. It is not legal, tax, payroll or employment-law advice and does not guarantee compliance with federal, state or local requirements. Rules can depend on your location, industry, contracts and other circumstances, and laws change. Always check the official source, the relevant government agency or a qualified professional before making a decision. MadyHR.ai accepts no responsibility for any action taken based on this page.
Last checked: . Every rule and source link on this page was checked against the official government source on this date. Laws change, so always open the source link before you act.