Multistate employers
An employer with employees or contractors in two or more states may report to one designated state, but must notify the federal HHS Secretary in writing and give a copy to the Virginia New Hire Reporting Center. Source: law.lis.virginia.gov↗ (opens in a new tab)
Rehired employees
A former employee counts as newly hired after being separated for at least 60 consecutive days. Report returns from layoff, furlough, unpaid leave or termination after 60 days. Source: law.lis.virginia.gov↗ (opens in a new tab)
Penalties
No penalty amount is stated in Va. Code § 63.2-1946 or on the state new hire pages. Source: va-newhire.com↗ (opens in a new tab)
The law and where to check
The law: Va. Code § 63.2-1946 (opens in a new tab)
The agency: Virginia Department of Social Services, Virginia New Hire Reporting Center (opens in a new tab)
What federal law says
Federal law requires every employer to report each new hire to the state's new hire directory within 20 days, or sooner if the state sets a shorter deadline. States use the reports for child support. Source: Social Security Act § 453A↗ (opens in a new tab)
New hire reporting checklist for Virginia employers
A simple order of work, based on the rules above. It is not a legal checklist.
- Collect the employee's Form W-4 details on day one.
- Report to the state shown above before the deadline.
- Include every required data field, including any state extras.
- Report rehires and, where required, independent contractors.
- Multistate employers: pick one state and register with HHS, or report to each state.
- Keep a copy or confirmation of each report.
More Virginia employment law guides
- All Virginia employment laws
- Virginia final paycheck law
- Virginia paid sick leave law
- Virginia meal and rest break laws
- Virginia overtime law
- Virginia pay frequency law
- Virginia vacation and PTO payout law
- Virginia at-will exceptions
New hire reporting laws in other states
See every state on one page, or pick a state:
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
Sources
All official government sources, last checked October 19, 2026.
Disclaimer: This guide provides general information based on publicly available official sources and is for information only. It is not legal, tax, payroll or employment-law advice and does not guarantee compliance with federal, state or local requirements. Rules can depend on your location, industry, contracts and other circumstances, and laws change. Always check the official source, the relevant government agency or a qualified professional before making a decision. MadyHR.ai accepts no responsibility for any action taken based on this page.
Last checked: . Every rule and source link on this page was checked against the official government source on this date. Laws change, so always open the source link before you act.