Multistate employers
Multistate employers can register through the federal Office of Child Support (ACF) to report to one state; the state form points to ACF or 410-277-9470. Source: REVENUE.KY.GOV↗ (opens in a new tab)
Penalties
After two written notices, if a failure or false report results from a conspiracy between employer and employee, a fine of $250 per person per month until the report is filed. Employer may request a hearing within 10 days. Source: apps.legislature.ky.gov↗ (opens in a new tab)
Recent changes
An amendment (2023 Ky. Acts ch. 124) took effect July 1, 2025, so new hire reports and fines now run through the Office of the Attorney General. Source: apps.legislature.ky.gov↗ (opens in a new tab)
The law and where to check
The law: KRS 405.435 (opens in a new tab)
What federal law says
Federal law requires every employer to report each new hire to the state's new hire directory within 20 days, or sooner if the state sets a shorter deadline. States use the reports for child support. Source: Social Security Act § 453A↗ (opens in a new tab)
New hire reporting checklist for Kentucky employers
A simple order of work, based on the rules above. It is not a legal checklist.
- Collect the employee's Form W-4 details on day one.
- Report to the state shown above before the deadline.
- Include every required data field, including any state extras.
- Report rehires and, where required, independent contractors.
- Multistate employers: pick one state and register with HHS, or report to each state.
- Keep a copy or confirmation of each report.
More Kentucky employment law guides
- All Kentucky employment laws
- Kentucky final paycheck law
- Kentucky paid sick leave law
- Kentucky meal and rest break laws
- Kentucky overtime law
- Kentucky pay frequency law
- Kentucky vacation and PTO payout law
- Kentucky at-will exceptions
New hire reporting laws in other states
See every state on one page, or pick a state:
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
Sources
All official government sources, last checked October 19, 2026.
Disclaimer: This guide provides general information based on publicly available official sources and is for information only. It is not legal, tax, payroll or employment-law advice and does not guarantee compliance with federal, state or local requirements. Rules can depend on your location, industry, contracts and other circumstances, and laws change. Always check the official source, the relevant government agency or a qualified professional before making a decision. MadyHR.ai accepts no responsibility for any action taken based on this page.
Last checked: . Every rule and source link on this page was checked against the official government source on this date. Laws change, so always open the source link before you act.