Multistate employers
You may report in each state where you have employees, or designate one state for all reports by notifying HHS online at ocsp.acf.hhs.gov/csp or by mail or fax. Source: efte.twc.texas.gov↗ (opens in a new tab)
Rehired employees
A rehire counts as a newly hired employee if the person was separated from the prior job for at least 60 consecutive days. Source: www2.texasattorneygeneral.gov↗ (opens in a new tab)
Penalties
$25 for each employee not reported; $500 for conspiring with an employee to avoid reporting or for a false or incomplete report. Source: www2.texasattorneygeneral.gov↗ (opens in a new tab)
The law and where to check
The agency: Office of the Attorney General of Texas, Employer New Hire Reporting (opens in a new tab)
What federal law says
Federal law requires every employer to report each new hire to the state's new hire directory within 20 days, or sooner if the state sets a shorter deadline. States use the reports for child support. Source: Social Security Act § 453A↗ (opens in a new tab)
New hire reporting checklist for Texas employers
A simple order of work, based on the rules above. It is not a legal checklist.
- Collect the employee's Form W-4 details on day one.
- Report to the state shown above before the deadline.
- Include every required data field, including any state extras.
- Report rehires and, where required, independent contractors.
- Multistate employers: pick one state and register with HHS, or report to each state.
- Keep a copy or confirmation of each report.
More Texas employment law guides
- All Texas employment laws
- Texas final paycheck law
- Texas paid sick leave law
- Texas meal and rest break laws
- Texas overtime law
- Texas pay frequency law
- Texas vacation and PTO payout law
- Texas at-will exceptions
New hire reporting laws in other states
See every state on one page, or pick a state:
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
Sources
All official government sources, last checked October 19, 2026.
Disclaimer: This guide provides general information based on publicly available official sources and is for information only. It is not legal, tax, payroll or employment-law advice and does not guarantee compliance with federal, state or local requirements. Rules can depend on your location, industry, contracts and other circumstances, and laws change. Always check the official source, the relevant government agency or a qualified professional before making a decision. MadyHR.ai accepts no responsibility for any action taken based on this page.
Last checked: . Every rule and source link on this page was checked against the official government source on this date. Laws change, so always open the source link before you act.