[Company Name]
Employee Handbook
Version / effective date: [Effective Date]
Applies to employees in: [State]
Owner of this handbook: [HR Contact Name]
1. Welcome and how to use this handbook
Welcome to [Company Name]. This handbook explains our main policies and what we expect from each other. If you have questions, ask [HR Contact Name] at [HR Contact Email].
2. Employment basics
- At-will employment statement
- Equal employment opportunity statement
- Anti-harassment and anti-discrimination policy
- Reasonable accommodation (disability, pregnancy, religion)
- Employment categories (full-time, part-time, exempt, non-exempt)
3. Pay and hours
- Timekeeping and overtime policy
- Pay periods and paydays
- Meal and rest breaks (if your state requires them)
- Lactation breaks (PUMP Act)
- Expense reimbursement policy
4. Time off
- Paid time off / vacation policy
- Sick leave policy
- Holidays
- Family and medical leave (FMLA, if you have 50 or more employees for 20 or more workweeks; public employers and schools are covered at any size)
- Military leave (USERRA)
- Jury duty and voting leave (as required by state law)
5. Conduct at work
- Code of conduct
- Attendance and punctuality policy
- Dress code
- Social media policy
- IT and acceptable use policy
- Remote and hybrid work policy
6. Health and safety
- Workplace safety and reporting injuries
- Emergency procedures
7. Leaving the company
- Resignation notice
- Return of company property
- Final pay (timing set by state law)
8. Acknowledgment
This handbook is not a contract of employment and does not create any promise of employment for any specific period. Employment with [Company Name] is at-will. [Company Name] may change, add or remove policies at any time. Nothing in this policy is intended to restrict employees' rights under Section 7 of the National Labor Relations Act, including the right to discuss wages, hours and other terms and conditions of employment with each other or with others.
I have received the [Company Name] Employee Handbook. I understand it is my responsibility to read it and to ask questions about anything I do not understand.
Note for employer (delete before use): Employment in Montana is not at-will after the probationary period. If you have employees in Montana, have the at-will wording reviewed before use.