MadyHR.ai Free Resources · USA
Free HR Policy Templates & Employee Handbook (USA)
Clear, plain-English workplace policies for US employers, each linked to official DOL, EEOC and NLRB guidance and flagged where state law may differ. Every template is a free, editable Word download.
- Employee Handbook Template (Starter Outline)Free employee handbook template for US small businesses.
- At-Will Employment Acknowledgment FormFree at-will employment acknowledgment form for US employers.
- Equal Employment Opportunity (EEO) StatementFree equal employment opportunity (EEO) statement for US employers — a policy version for your handbook and a short version for job ads.
- Anti-Harassment and Anti-Discrimination Policy TemplateFree anti-harassment policy template for US employers.
- Code of Conduct TemplateFree employee code of conduct template for US small businesses.
- PTO / Vacation Policy TemplateFree PTO and vacation policy template for US employers.
- Sick Leave Policy TemplateFree sick leave policy template for US employers with state paid sick leave notes and FMLA links.
- Attendance and Punctuality Policy TemplateFree attendance and punctuality policy template for US employers.
- Timekeeping and Overtime Policy TemplateFree timekeeping and overtime policy template for US employers, based on the FLSA.
- Remote and Hybrid Work Policy TemplateFree remote and hybrid work policy template for US employers.
- Dress Code Policy TemplateFree dress code policy template for US employers, with religious and disability accommodation wording based on EEOC guidance.
- Social Media Policy TemplateFree employee social media policy template for US employers, written to respect NLRA rights.
- IT and Acceptable Use Policy TemplateFree IT acceptable use policy template for US small businesses.
- Expense Reimbursement Policy TemplateFree expense reimbursement policy template for US employers following IRS accountable plan rules.
Important: please read
These templates are a free starting point, not legal advice. MadyHR.ai is not a law firm and cannot give legal advice. Employment law is different in every state, and some cities have their own rules. Laws also change. Before you use a template, check it against the laws where your employees work, and speak to an employment attorney or your state labor department if you are unsure. You use these templates at your own risk, and MadyHR.ai accepts no responsibility for how they are used. Links to official government websites are given for information only; MadyHR.ai is not affiliated with or endorsed by any government agency.