[Company Name]
Paid Time Off (PTO) Policy
Effective date: [Effective Date]
Applies to: [All employees / full-time employees / other]
How PTO is earned
Eligible employees earn [Number] hours of PTO for every [Number] hours worked, up to a maximum balance of [Number] hours.
Note for employer (delete before use): If you prefer to give a fixed amount instead of accrual, replace this sentence with one such as: "Eligible employees receive 15 days of PTO each calendar year, credited on January 1."
Requesting PTO
Request PTO at least [Number] days in advance using the PTO request form or [System]. Requests are approved based on business needs, in the order they are received. Unplanned absences are handled under the sick leave and attendance policies.
Carryover
[Choose one, after checking your state law:] Unused PTO carries over to the next year up to [Number] hours. / Unused PTO carries over with no limit, subject to the maximum balance above.
PTO when employment ends
[Choose one, after checking your state law:] Accrued, unused PTO will be paid in the final paycheck. / Accrued, unused PTO will not be paid at separation, except where state law requires payment.
Holidays
[Company Name] observes the following paid holidays: [List of Holidays].
This policy is not a contract of employment and does not change the at-will nature of employment with [Company Name]. [Company Name] may change this policy at any time, and will apply it in line with federal, state and local law.
I have received and read this policy, and I understand it.