MadyHR.ai vs OnPay: an honest side-by-side.
OnPay is priced as a monthly base fee plus a price per worker. MadyHR.ai is one flat price for your whole company, with free HR tools included. Here’s how they compare on price, features and free resources, including where OnPay may suit you better.
Facts checked on October 23, 2026 from onpay.com
MadyHR.ai
$99/year
$8.25/mo, billed yearly · whole company · every feature
OnPay
Payroll Essentials: $49 a month + $6 per worker a month
As listed on onpay.com on October 23, 2026
Feature by feature
OnPay details are taken from their public website on October 23, 2026. Sources are listed at the bottom of this page.
| What | MadyHR.ai USA | OnPay |
|---|---|---|
| Published price | $99 a year ($8.25/mo, billed yearly) for the whole company, not per employee | Payroll Essentials: "$49 base + $6/worker". Add-ons: HR "$15 base + $2/worker"; Time Tracking "$15 base + $4/worker"Source: OnPay (opens in a new tab) |
| Free plan | Free account to look around; adding employees needs the $99/yr ($8.25/mo) plan | None found on the pages checkedSource: OnPay (opens in a new tab) |
| Free trial | Free account, no card needed to look around | "Get one month free"Source: OnPay (opens in a new tab) |
| Getting started | No demo or sales call: sign up yourself | Sign up onlineSource: OnPay (opens in a new tab) |
| Runs payroll | No: exports approved hours as a file for your payroll provider | Yes. "Federal, state, and local tax filings included"; "W-2s, 1099s, and year-end filings included"Source: OnPay (opens in a new tab) |
| AI assistant | An AI assistant in the app that answers from your own company's records | Not mentioned on the pages checkedSource: OnPay (opens in a new tab) |
| Free calculators on their website | Free HR calculators for US employers | Yes. "Free tools for smart business growth", including payroll calculatorsSource: OnPay (opens in a new tab) |
| Free templates on their website | 41 free HR templates for US employers | None found on the pages checkedSource: OnPay (opens in a new tab) |
| Scheduling & time tracking | Scheduling, a time clock and timesheets, included | Time tracking is a paid add-on; scheduling not mentioned on the pages checkedSource: OnPay (opens in a new tab) |
| Time off (PTO) | Included, in hours | Yes. "PTO management" is listedSource: OnPay (opens in a new tab) |
| Employee app or login | A login for every employee, in any phone or computer browser | "Employee self-service" and "Mobile friendly"Source: OnPay (opens in a new tab) |
| Support | Email support | "Expert support by phone, chat, and email"Source: OnPay (opens in a new tab) |
| Form I-9 and E-Verify | Form I-9 register (deadlines, reverification, retention, alerts) and E-Verify case-number tracking. MadyHR.ai does not run E-Verify | Not mentioned on the pages checkedSource: OnPay (opens in a new tab) |
Where MadyHR.ai stands out
- One flat price
- $99 a year ($8.25 a month) covers the whole company. Hire more people and the price doesn't move.
- Form I-9 and state rules built in
- An I-9 register with every deadline, and rules for six states, in the $99/yr ($8.25/mo) plan.
- Free HR tools for everyone
- 16 free calculators and 41 free templates for US employers.
- No demo, no sales call
- See the price, create an account and look around yourself.
OnPay may suit you better if…
- You want payroll run for you, with federal, state and local tax filings and year-end filings included. MadyHR.ai doesn't run payroll.
- You want benefits such as health insurance, workers' comp or 401(k) through the same provider. MadyHR.ai doesn't do benefits administration.
- You want support by phone or chat. MadyHR.ai offers email support only.
We’d rather you pick the right tool than the wrong one.
- FREE16 free HR calculatorsMinimum wage, salary, raises, work hours and the real cost of an employee.Open the tools
- FREE41 free HR templatesOffer letters, checklists and forms for US employers, free to download.Get the templates
- Why so cheap?No sales team, no demo calls, no call center, and no per-employee fees.
Built by AI. Run by AI. Priced for humans.
Try MadyHR.ai free, then decide.
Create an account, look around everything, and pay $99 a year ($8.25 a month) only when you add your team.
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Sources (checked October 23, 2026)
About this comparison
OnPay is a trademark of its owner. MadyHR.ai is not affiliated with, endorsed by or sponsored by OnPay, and the name is used only to identify the product being compared.
Information about OnPay comes from its public website as shown on October 23, 2026. Prices, plans and features change, and some details depend on your location, team size or contract, so always check onpay.com for current details before you decide. Prices are in US dollars and exclude taxes, add-ons and limited-time promotions unless stated.
Spotted something out of date or wrong? Email support@madyhr.ai and we’ll check it and correct it promptly.