MadyHR.ai vs Square Payroll: an honest side-by-side.
Square Payroll is priced as a monthly fee plus a price per person paid. MadyHR.ai is one flat price for your whole company, with free HR tools included. Here’s how they compare on price, features and free resources, including where Square Payroll may suit you better.
Facts checked on October 23, 2026 from squareup.com
MadyHR.ai
$99/year
$8.25/mo, billed yearly · whole company · every feature
Square Payroll
Full-service payroll: $35 a month + $6 per person paid a month
As listed on squareup.com on October 23, 2026
Feature by feature
Square Payroll details are taken from their public website on October 23, 2026. Sources are listed at the bottom of this page.
| What | MadyHR.ai USA | Square Payroll |
|---|---|---|
| Published price | $99 a year ($8.25/mo, billed yearly) for the whole company, not per employee | Full-service payroll: "$35/mo" "+$6 monthly fee per person paid". Contractor-only: "$6/mo" "per person paid"Source: Square Payroll (opens in a new tab) |
| Free plan | Free account to look around; adding employees needs the $99/yr ($8.25/mo) plan | None found on the pages checkedSource: Square Payroll (opens in a new tab) |
| Free trial | Free account, no card needed to look around | Not mentioned on the pages checkedSource: Square Payroll (opens in a new tab) |
| Getting started | No demo or sales call: sign up yourself | Sign up online, with live support for account setupSource: Square Payroll (opens in a new tab) |
| Runs payroll | No: exports approved hours as a file for your payroll provider | Yes. Automated federal and state tax payments and filings included (full-service plan)Source: Square Payroll (opens in a new tab) |
| AI assistant | An AI assistant in the app that answers from your own company's records | Not mentioned on the pages checkedSource: Square Payroll (opens in a new tab) |
| Free calculators on their website | Free HR calculators for US employers | None for HR or payroll found on the pages checkedSource: Square Payroll (opens in a new tab) |
| Free templates on their website | 41 free HR templates for US employers | None for HR found on the pages checkedSource: Square Payroll (opens in a new tab) |
| Scheduling & time tracking | Scheduling, a time clock and timesheets, included | Timecard import from Square POS; scheduling "Up to 10 days out" on full-serviceSource: Square Payroll (opens in a new tab) |
| Time off (PTO) | Included, in hours | Yes. PTO and sick leave accruals can be trackedSource: Square Payroll (opens in a new tab) |
| Employee app or login | A login for every employee, in any phone or computer browser | Yes, the Square Team AppSource: Square Payroll (opens in a new tab) |
| Support | Email support | Payroll specialist support "M–F 6 a.m.–6 p.m. PT"; phone 1 (855) 700-6000Source: Square Payroll (opens in a new tab) |
| Form I-9 and E-Verify | Form I-9 register (deadlines, reverification, retention, alerts) and E-Verify case-number tracking. MadyHR.ai does not run E-Verify | Not mentioned on the pages checkedSource: Square Payroll (opens in a new tab) |
Where MadyHR.ai stands out
- One flat price
- $99 a year ($8.25 a month) covers the whole company. Hire more people and the price doesn't move.
- Form I-9 and state rules built in
- An I-9 register with every deadline, and rules for six states, in the $99/yr ($8.25/mo) plan.
- Free HR tools for everyone
- 16 free calculators and 41 free templates for US employers.
- No demo, no sales call
- See the price, create an account and look around yourself.
Square Payroll may suit you better if…
- You want payroll run for you, with federal and state tax payments and filings. MadyHR.ai doesn't run payroll.
- You already use Square POS and want timecards and tips imported from it. MadyHR.ai doesn't connect to other apps.
- You want benefit deductions handled in payroll, or support by phone. MadyHR.ai doesn't do benefits administration and offers email support only.
We’d rather you pick the right tool than the wrong one.
- FREE16 free HR calculatorsMinimum wage, salary, raises, work hours and the real cost of an employee.Open the tools
- FREE41 free HR templatesOffer letters, checklists and forms for US employers, free to download.Get the templates
- Why so cheap?No sales team, no demo calls, no call center, and no per-employee fees.
Built by AI. Run by AI. Priced for humans.
Try MadyHR.ai free, then decide.
Create an account, look around everything, and pay $99 a year ($8.25 a month) only when you add your team.
More comparisons
- MadyHR.ai vs BambooHR
- MadyHR.ai vs Gusto
- MadyHR.ai vs Rippling
- MadyHR.ai vs Homebase
- MadyHR.ai vs Connecteam
- MadyHR.ai vs Deputy
- MadyHR.ai vs When I Work
- MadyHR.ai vs ADP
- MadyHR.ai vs Paychex
- MadyHR.ai vs Justworks
- MadyHR.ai vs OnPay
- MadyHR.ai vs QuickBooks Time
- MadyHR.ai vs Sling
- MadyHR.ai vs Buddy Punch
- All comparisons
Sources (checked October 23, 2026)
About this comparison
Square Payroll is a trademark of its owner. MadyHR.ai is not affiliated with, endorsed by or sponsored by Square Payroll, and the name is used only to identify the product being compared.
Information about Square Payroll comes from its public website as shown on October 23, 2026. Prices, plans and features change, and some details depend on your location, team size or contract, so always check squareup.com for current details before you decide. Prices are in US dollars and exclude taxes, add-ons and limited-time promotions unless stated.
Spotted something out of date or wrong? Email support@madyhr.ai and we’ll check it and correct it promptly.