MadyHR.ai vs Paychex: an honest side-by-side.
Paychex is priced by quote: no prices are published for its small business payroll plans. MadyHR.ai is one flat price for your whole company, with free HR tools included. Here’s how they compare on price, features and free resources, including where Paychex may suit you better.
Facts checked on October 23, 2026 from paychex.com
MadyHR.ai
$99/year
$8.25/mo, billed yearly · whole company · every feature
Paychex
Price not published; by quote
Plans: Basic, Foundations, Advanced, Complete
As listed on paychex.com on October 23, 2026
Feature by feature
Paychex details are taken from their public website on October 23, 2026. Sources are listed at the bottom of this page.
| What | MadyHR.ai USA | Paychex |
|---|---|---|
| Published price | $99 a year ($8.25/mo, billed yearly) for the whole company, not per employee | Price not published; by quote ("Get a Quote Now", "Request Pricing")Source: Paychex (opens in a new tab) |
| Free plan | Free account to look around; adding employees needs the $99/yr ($8.25/mo) plan | None found on the pages checkedSource: Paychex (opens in a new tab) |
| Free trial | Free account, no card needed to look around | No free trial found. A limited-time promotion (10/12/2026 to 10/31/2026) offers free payroll services through April 2027 for eligible new clients (one-year agreement, other fees still apply)Source: Paychex (opens in a new tab) |
| Getting started | No demo or sales call: sign up yourself | Request a quote or pricingSource: Paychex (opens in a new tab) |
| Runs payroll | No: exports approved hours as a file for your payroll provider | Yes. "Automatically calculate, pay, and file payroll taxes"Source: Paychex (opens in a new tab) |
| AI assistant | An AI assistant in the app that answers from your own company's records | Yes. Paychex lists WISE Assistants and a Paychex Flex® Chat AssistantSource: Paychex (opens in a new tab) |
| Free calculators on their website | Free HR calculators for US employers | A calculators page is listed (for example a time clock calculator and FICA tip calculator); the page doesn't describe them as freeSource: Paychex (opens in a new tab) |
| Free templates on their website | 41 free HR templates for US employers | Some free downloads, for example a "2026 Year-End Payroll Checklist: Free Download"Source: Paychex (opens in a new tab) |
| Scheduling & time tracking | Scheduling, a time clock and timesheets, included | "Track employee hours, manage schedules"Source: Paychex (opens in a new tab) |
| Time off (PTO) | Included, in hours | Employees can "Submit and track time-off requests" in the Paychex Flex® AppSource: Paychex (opens in a new tab) |
| Employee app or login | A login for every employee, in any phone or computer browser | Yes, the Paychex Flex® AppSource: Paychex (opens in a new tab) |
| Support | Email support | Phone, chat or email, plus a "24/7 online portal"Source: Paychex (opens in a new tab) |
| Form I-9 and E-Verify | Form I-9 register (deadlines, reverification, retention, alerts) and E-Verify case-number tracking. MadyHR.ai does not run E-Verify | "Form I-9 and E-Verify can be added as a service right inside Paychex Flex®" (per transaction fee)Source: Paychex (opens in a new tab) |
Where MadyHR.ai stands out
- One flat price
- $99 a year ($8.25 a month) covers the whole company. Hire more people and the price doesn't move.
- Form I-9 and state rules built in
- An I-9 register with every deadline, and rules for six states, in the $99/yr ($8.25/mo) plan.
- Free HR tools for everyone
- 16 free calculators and 41 free templates for US employers.
- No demo, no sales call
- See the price, create an account and look around yourself.
Paychex may suit you better if…
- You want payroll run for you, with payroll taxes calculated, paid and filed. MadyHR.ai doesn't run payroll.
- You want E-Verify cases completed through your HR provider. Paychex offers Form I-9 and E-Verify as a per-transaction service; MadyHR.ai only tracks E-Verify case numbers and doesn't run E-Verify.
- You want support by phone or chat. MadyHR.ai offers email support only.
We’d rather you pick the right tool than the wrong one.
- FREE16 free HR calculatorsMinimum wage, salary, raises, work hours and the real cost of an employee.Open the tools
- FREE41 free HR templatesOffer letters, checklists and forms for US employers, free to download.Get the templates
- Why so cheap?No sales team, no demo calls, no call center, and no per-employee fees.
Built by AI. Run by AI. Priced for humans.
Try MadyHR.ai free, then decide.
Create an account, look around everything, and pay $99 a year ($8.25 a month) only when you add your team.
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Sources (checked October 23, 2026)
- Paychex: Small business payroll (opens in a new tab) · Archived copy, October 24, 2026 of Paychex: Small business payroll (opens in a new tab)
- Paychex: Paychex Flex app (opens in a new tab)
- Paychex: Onboarding (Form I-9 and E-Verify) (opens in a new tab)
- Paychex: AI (opens in a new tab)
- Paychex: Calculators (opens in a new tab)
- Paychex: Year-end payroll checklist (opens in a new tab)
About this comparison
Paychex is a trademark of its owner. MadyHR.ai is not affiliated with, endorsed by or sponsored by Paychex, and the name is used only to identify the product being compared.
Information about Paychex comes from its public website as shown on October 23, 2026. Prices, plans and features change, and some details depend on your location, team size or contract, so always check paychex.com for current details before you decide. Prices are in US dollars and exclude taxes, add-ons and limited-time promotions unless stated.
Spotted something out of date or wrong? Email support@madyhr.ai and we’ll check it and correct it promptly.