MadyHR.ai vs QuickBooks Time: an honest side-by-side.
QuickBooks Time is priced as a monthly base fee plus a price per user, and needs a QuickBooks Online account. MadyHR.ai is one flat price for your whole company, with free HR tools included. Here’s how they compare on price, features and free resources, including where QuickBooks Time may suit you better.
Facts checked on October 23, 2026 from quickbooks.intuit.com
MadyHR.ai
$99/year
$8.25/mo, billed yearly · whole company · every feature
QuickBooks Time
Time Premium: $20 a month + $10 per user a month (requires QuickBooks Online)
The base fee is shown at half price for the first 3 months as a limited-time offer; the figures here use the full $20
As listed on quickbooks.intuit.com on October 23, 2026
Feature by feature
QuickBooks Time details are taken from their public website on October 23, 2026. Sources are listed at the bottom of this page.
| What | MadyHR.ai USA | QuickBooks Time |
|---|---|---|
| Published price | $99 a year ($8.25/mo, billed yearly) for the whole company, not per employee | Time Premium: "$20" base (shown discounted to "$10/mo" for 3 months) "+ $10 per user per month", "Base fee includes 1 admin". Time Elite: "$40" base + "$12 per user per month"Source: QuickBooks Time (opens in a new tab) |
| Free plan | Free account to look around; adding employees needs the $99/yr ($8.25/mo) plan | None found on the pages checkedSource: QuickBooks Time (opens in a new tab) |
| Free trial | Free account, no card needed to look around | Yes. First 30 days freeSource: QuickBooks Time (opens in a new tab) |
| Getting started | No demo or sales call: sign up yourself | Sign up online. "A QuickBooks Online account is required to use QuickBooks Time"; the pricing page labels Time Premium "Track time (requires QuickBooks Online)"Source: QuickBooks Time (opens in a new tab) |
| Runs payroll | No: exports approved hours as a file for your payroll provider | Not on Time Premium or Time Elite. Workforce Premium and Workforce Elite plans add full-service payrollSource: QuickBooks Time (opens in a new tab) |
| AI assistant | An AI assistant in the app that answers from your own company's records | Not mentioned for Time Premium; Workforce plans list "AI-powered document templates"Source: QuickBooks Time (opens in a new tab) |
| Free calculators on their website | Free HR calculators for US employers | Yes. "Free Paycheck Calculator"Source: QuickBooks Time (opens in a new tab) |
| Free templates on their website | 41 free HR templates for US employers | Yes. "Free Timesheet Templates 2026"Source: QuickBooks Time (opens in a new tab) |
| Scheduling & time tracking | Scheduling, a time clock and timesheets, included | Yes. "All QuickBooks Time plans include scheduling"; time tracking, kiosk and GPS while on the clockSource: QuickBooks Time (opens in a new tab) |
| Time off (PTO) | Included, in hours | Yes. "Manage time off"Source: QuickBooks Time (opens in a new tab) |
| Employee app or login | A login for every employee, in any phone or computer browser | Yes, the QuickBooks Workforce appSource: QuickBooks Time (opens in a new tab) |
| Support | Email support | Phone and chat support included with Time Premium and EliteSource: QuickBooks Time (opens in a new tab) |
| Form I-9 and E-Verify | Form I-9 register (deadlines, reverification, retention, alerts) and E-Verify case-number tracking. MadyHR.ai does not run E-Verify | Not mentioned on the pages checkedSource: QuickBooks Time (opens in a new tab) |
Where MadyHR.ai stands out
- One flat price
- $99 a year ($8.25 a month) covers the whole company. Hire more people and the price doesn't move.
- Form I-9 and state rules built in
- An I-9 register with every deadline, and rules for six states, in the $99/yr ($8.25/mo) plan.
- Free HR tools for everyone
- 16 free calculators and 41 free templates for US employers.
- No demo, no sales call
- See the price, create an account and look around yourself.
QuickBooks Time may suit you better if…
- You already use QuickBooks Online and want time data synced to it. MadyHR.ai doesn't connect to other apps; it exports approved hours as a CSV file.
- You want GPS location while staff are on the clock, mileage or project tracking. MadyHR.ai has no GPS or location tracking.
- You want phone or chat support, or payroll from the same provider through its Workforce plans. MadyHR.ai offers email support only and doesn't run payroll.
We’d rather you pick the right tool than the wrong one.
- FREE16 free HR calculatorsMinimum wage, salary, raises, work hours and the real cost of an employee.Open the tools
- FREE41 free HR templatesOffer letters, checklists and forms for US employers, free to download.Get the templates
- Why so cheap?No sales team, no demo calls, no call center, and no per-employee fees.
Built by AI. Run by AI. Priced for humans.
Try MadyHR.ai free, then decide.
Create an account, look around everything, and pay $99 a year ($8.25 a month) only when you add your team.
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Sources (checked October 23, 2026)
About this comparison
QuickBooks Time is a trademark of its owner. MadyHR.ai is not affiliated with, endorsed by or sponsored by QuickBooks Time, and the name is used only to identify the product being compared.
Information about QuickBooks Time comes from its public website as shown on October 23, 2026. Prices, plans and features change, and some details depend on your location, team size or contract, so always check quickbooks.intuit.com for current details before you decide. Prices are in US dollars and exclude taxes, add-ons and limited-time promotions unless stated.
Spotted something out of date or wrong? Email support@madyhr.ai and we’ll check it and correct it promptly.